Avoiding the ‘groan fest’

Ever been in a meeting where everyone is sure they've tried everything, and nothing works? And nothing will ever work?

And it's everyone else's fault?

Sure you have!

Tempered radicals and other internal change agents face this kind of situation alot.  So do external consultants, activists and coach / facilitators.

"The eco-champions meetings I go to are a real groan fest!"

When I was faced with this heartfelt description in a training workshop, we spent a bit of time coming up with ideas.  But I was sure there must be some even better approaches than the ones we suggested.

So I posted a question on two great forums: AMED (the Association of Management Education and Development) and IAF (the International Association of Facilitators).

The useful suggestions from fellow facilitators, coaches and OD (organisational development) professionals gave me a lot of chew on, and the result is this article.  It was first published in the environmentalist, and has also been reproduced in the IAF Europe newsletter.

Your own experiences and suggestions are very welcome!

Not groaning,

Penny

What is the job of a river?

The latest 'engaging people' column has just been published in the environmentalist, and it's about ecosystem services and stakeholder engagement. It was a lot of fun writing this article with the erudite and ebullient Mark Everard, who I first met when working with The Natural Step.  Mark is one of that rare - but thankfully increasing - breed of technical experts who really understand the importance and value of stakeholder engagement. 

The article explores engaging people in using an ecosystems services approach to understand places, problems and solutions.

It was great to compare experiences of running stakeholder workshops which are either centred on ecosystems services, or included a nod to that way of thinking.

Mark's experience has been more extensive than mine, and he seems to have witnessed more positive resolutions.  When a farmer asked "what is the job of a river" in the workshop I was running, he gave his own answer: it's to carry water away from farmland as fast as possible.  There wasn't the opportunity to enable a longer conversation which could acknowledge watery multi-tasking, and the benefits people from it.

We all rely on ecosystem services, whether we like it or not.  We all eat food.  We all drink water.  We all breathe air.  Mostly, in a country like the UK, we just don't realise that these are ecosystem services - carrots come from the supermarket, not an ecosystem. 

But it seems to me that some people feel threatened by the weight given to ecosystem services which seem - to them - to be more 'about birds than people'.  Dialogue which enables deeper understanding of our dependence on the natural world is enormously helpful, but in my experience it is hard to engage people in this kind of conversation when they are suspicious that the process it is part of is an excuse for stopping them meeting what they see as their more immediate and direct needs.

So I'm excited to hear about Mark's successes in moving beyond mistrust.

It's a beautiful day: am I allowed to enjoy it?

A bright, warm, sunny, late October day.

The sky is blue, butterflies are dancing through the air and a fat red dragonfly buzzes us as we walk along the footpath in our T-shirts.

I want to lose myself in how lovely it is, but part of me is saying "We'll be nostalgic about cold cloudy autumn days with proper rain once climate change kicks in".

Curses!  Sustainable development change agents have a hard time of it, what with being so aware of impending ecosystem collapse and the paltry efforts our organisations are making to stop it.

Can't we just enjoy the sunshine and let tomorrow worry about itself?

How do we feel about it? And how do we help ourselves feel effective, empowered and persuasive in the face of the latest information on ice melt, ocean pH and HIV/Aids? This survey of organisational change agents may help you feel less alone.

Take a look at this slide show, that illustrates the results of the same survey and draws some conclusions.

What do you feel about it?

*Update: Jonathon Porritt blogs about optimism and pessimism here.

*Update 2015: Roger Harrabin writes about scientists's tears, and the comments are very telling too.

Who can help me make this change?

The latest issue of the environmentalist includes an article I've written, entitled "who can help me make this change?".  In it, I share an approach I've used successfully in training courses and (as my daughter would say) in true life: it helps people to systematically identify key internal and external players who can help them bring about the change they want to see. If a particular person or group are crucial to making the change happen, then you want them to be supportive of it.  Ask them what they'd like to see happening, and how you can help them.  Find common ground and enlist their support.

If someone is already very supportive, but not really needed, then see what they can do to influence or recruit those who are needed.  Or enlist them to support you.

Remember, the art of engaging people to help create transformational change involves listening and letting go.

Climate change, cake and a nice cup of tea

I love World Cafe as a 'technique' to use in meetings.  And I was privileged to go to one where Peter Senge was one of the facilitators. This article - a longer version of one I wrote for the environmentalist - explains more about the technique, and the results that emerged from this meeting of a mixture of climate change professionals and activists.

How can wind farm developers win friends?

It won't have escaped your notice that not everyone in the UK loves wind turbines.  So if you're planning to add to our renewable energy capacity, you might want to think about how to involve your neighbours early on. In 2005 my article (pdf) in the environmentalist described some interesting initiatives specifically designed to help those promoting or planning wind energy developments, to engage their stakeholders.

Have you heard the one about...

...the North Wind and the Sun? In Aesop's fable, these two characters argue over who is the strongest, and decide to settle the matter by seeing who can get a traveller's cloak off his back.

For those of you unfamiliar with Greek tales, the denouement can be found here.  And while you read it, you might reflect on our behaviour change strategies - and which are most effective.

Listen and learn...

Too often, I meet with people who see stakeholder engagement as a more sophisticated way of selling their messages to potential critics. That's not the game I'm in!

Don't bother asking people what they think if you're not willing to change your plans as a result.

This article explains why you need to act in good faith when you're listening to your stakeholders.

Update: November 2010

I've been using a new categorisation recently with good effect, courtesy of Lindsey Colbourne and Sciencewise:

• transmit - "straight comms" - one way, putting out a message about something which has already been decided or already happened.
• collaborate - work together to co-create an understanding of the situation, problem, possible solutions, implementation plans and so on.
• receive - "extractive research" of the kind perfected by social researchers, market researchers etc.

There is absolutely a role for all three, and many processes or even single events will include ways of doing all three.

But if you want buy-in, and want those implementing the outcomes to want to do so, collaboration is the way.  And more fun, IMHO.

Facilitator and blogger Myriam Laberge has explored this a bit too.

Just who are you talking to?

When we write a blog post, draft a leaflet, design a poster or click 'publish', it's important to think about who we're trying to reach, and what will get through to them.  This isn't just about the mechanisms, it's also about the tone of voice, the words we choose and the messages we decide to present. Sometimes we get it right, by chance or intuition.  Sometimes - especially when we're trying to reach out beyond people like us - we fall flat on our faces.

Here's some ways that you can segment your audiences, to make sure your talking gets heard.  The article was first published in the environmentalist.

Iconic, not incremental - the history of a leap forward

At an action research seminar organised by Bath University, Dr Gill Coleman shared a work-in-progress: a learning history of the iconic eco-factory built by MAS Intimates in Sri Lanka. By coincidence (if you believe in it), someone from MAS had been a student on the Post-Graduate Certificate in Sustainable Business (on which I was a tutor) so I was intrigued to listen to this detailed inside story.

I've written more (in the environmentalist) about learning histories as an 'intervention', and about the eco-factory here .

Are you sitting comfortably? Using stories

Good.  Then I'll begin. Stories are a powerful way to get your message heard.  And telling our own stories is a powerful way of helping us to make sense of our experiences.

The story you tell might, when you examine it, be unwittingly framing a situation.  Change the frame and you may see something different.

Making sense of stories and unravelling their role in building better understanding between us are just two of the themes covered in my article on stories for the environmentalist.

Read on.

Update

Here's a round up of stories about climate change, from the good people over at the Centre for Alternative Technology.

Stretching the elastic

There's a neat metaphor for understanding the delicate relationship between a change maker (be they in a formal leadership position or leading from the middle) and the rest of the people in an organisation. Imagine you are connected to the rest of the organisation by a big elastic band.  As you move off in the direction of more ambitious, radical change, the elastic stretches.  The pull on the others may be just enough to get them moving and bring them with you.  You stay a bit ahead, to maintain momentum.

But if you go too far ahead, and they aren't ready to move so fast or such a distance, then the bounce goes out of the elastic, the tension rises and -ping- it snaps.

As a result, there's nothing holding you back!

But, unfortunately, there's no-one moving in your direction any more, either.  And, if you look back now, you'll see that you're alone.

This article I wrote for Croner helps you check that you're involving people properly.  They're happy for me to include the original here, as long as I say this:

"This report was published as part of Croner's Environmental Policy and Procedures, a resource designed to guide organisations through setting up an effective environmental management system.  For more information on this and other products published by Croner, go to www.croner.co.uk or telephone 020 8547 3333."

Which I'm happy to do.

Sustainable tourism - whole-company training

From time to time I've been invited to work with Jane Ashton and her team at First Choice, now part of TUI Travel plc.  Jane understands the importance of enabling sustainable development to leave the safe haven of the CSR team, and spread virally through the organisation. One way that First Choice encourages this is through tailored training for people in different parts of the organisation, whether they work in retail shops, in holiday destinations, liaising with local suppliers of accommodation and activities, or in teams that dream up the new products to sell to holidaymakers.  I was delighted to be asked to work with Jane's team and the Travel Foundation to develop this training.

Once piloted by First Choice, the training courses and materials were made generic, so that any similar business in the sector could use them.  This won't just help staff become more aware of sustainable tourism, it will also help them plan together how to rethink their own businesses to make them more sustainable.

You can access those training materials here.

Hypocrisy or incongruence?

I get uncomfortable when greener-than-thou environmentalists criticise others, because of their supposed hypocrisy. I think it leave us all vulnerable to a similar criticism, and seems lacking in empathy.

That doesn't mean that I think we shouldn't pay attention to our own environmental footprint.  What it does mean is that when we are reflecting on our practice as change-makers of one kind or another, we can be a little more sophisticated, and avoid judging ourselves (and others) as either eco-sinners or saints.

In my own work, I've been able to help fellow climate-change champions to reflect in a structured way on their personal and collective environmental footprints, and how to manage the (inevitable) incongruence between what they espouse and their personal negative impact, using a workshop format.

That workshop format, and the results, are described in Being the Change for Climate Leadership, first published in Organisations & People, the journal of AMED (the Association of Management Education and Development).

Engaging people - the environmentalist

Some years ago, the stalwart John Brady - who I first met at a training workshop with The Natural Step - invited me to write a column for 'the environmentalist', the magazine of the Institute of Environmental Management and Assessment (IEMA). The column has the wonderfully open and yet curiously specific title of 'engaging people', and it has enabled me to pursue one of my passions: bringing insights from the fields of organisational change, learning, stakeholder engagement, communications and psychology to the technical specialists who are working on environmental improvement.

Update, March 2011

'The environmentalist' has a new website, where you can access all the articles online (although not the entire archive).  Most of my articles are also somewhere in this blog (tagged "the environmentalist").

Change Management for Sustainable Development - a workbook

I wrote this workbook for the IEMA, whose members are largely in-house environmental specialists, external environmental consultants, or environmental policy-makers. The book assumes that they know about sustainable development, and that what they need to understand better is the process of organisational change.

It contains bits of theory that I and my clients have found useful over the years - if it wasn't useful, it didn't get in.

It really is a workbook - there are boxes you can fill in, and people can also download pdf versions of some of the exercises from IEMA's website, to use with colleagues.

You can buy it here.

I'd love to hear what you think about it.

And speaking personally about climate change...

There are quite a few courses on offer in the UK to help people speak in public more confidently, knowledgeably and effectively about climate change. This article which I wrote for the environmentalist examines two of them, focusing on the key points that the trainers are trying to get across.

Walking the Talk

If you're a sustainable development communicator who works face-to-face - as a trainer, facilitator, speaker or internal champion - then you'll want to know how to reduce the environmental impact of those face-to-face events. Walking the Talk (an article I originally wrote for the environmentalist) looks at some ways that venues, practitioners and the meetings industry in the UK are trying to reduce their carbon footprint and tackle other environmental impacts.

Update

November 2010: A useful blog post here from GreenBiz.com, simple steps to greening your meeting has some more ideas.

April 2011: blog post from Coro Strandberg with a link to a guide to sustainable meetings developed in Canada by The Co-operators, an insurance and financial co-op.

Dinosaur DAD and Enlightened EDD - alternative approaches to involving people

I spend quite a lot of my time working with clients to engage stakeholders around topics related to sustainable development. This might be working with coastal communities to figure out how to respond to rising sea levels.  It might be chewing over new approaches to public transport.  Or it could be examining how the market for supplying domestic energy can be adjusted to reward companies for selling less energy or lower carbon energy.

I also run a lot of training courses for people who want to learn more about stakeholder engagement and to develop their facilitation skills.

DAD / EDD is one of the most useful models I know for helping learners and clients understand the difference between traditional communications - Decide, Announce, Defend (Abandon) - and an approach which engages stakeholders: Engage, Deliberate, Decide.

This article I wrote for the environmentalist, published in February 2009,  explains a bit more.

Plenty more fish in the sea?

Why should environmentalists (in all our various guises) get into stakeholder engagement? Sometimes the problems are just too complex to be solved by one party acting alone.

If you can bring people together in an atmosphere of dialogue (a 'conversation with a center, not sides' as William Isaacs calls it), then the chances of finding that sweet spot where everyone's interests coincide is so much higher.

Now this is a bit like an optical illusion even in principle - the concept slips in and out of focus.  It's even harder in practice.  There are, though, some institutions and processes that get close, and have resulted in some interesting collaborative work.

Take, for example, the Marine Stewardship Council.  It's built on the idea that lots of different people have an interest in the sustainability of fish stocks, even if those interests are driven by different motivations.  It's an example of sustainable development happening because of people working together.

There's more about this in my article for the environmentalist, here (pdf).